Inconsistent Requirement Presentation
Requirements are scattered, appearing in different parts of the procurement documentation.
To identify such inconsistencies, it’s necessary to perform an expert review of the content of announcements, lot descriptions, and technical specifications for any discrepancies or errors.
One can quickly access the technical specifications of public procurements through the “Lot Table” in the “Analysis of Kazakhstan Public Procurements Data” analytics module. In the table, announcement numbers are accompanied by links to the Public Procurements Portal, where technical documentation is available for download. To structure the review process, filters can be used to generate specific selections by contracting entities, industries, and Goods, Works, and Services (GWS).
Note: Initially, for minor discrepancies, one might choose to directly communicate with the Contracting Entity to address the matter without escalating to higher authorities. Minor discrepancies are understood as those the Contracting Entity can easily rectify—like correcting typographical errors in specifications, clarifying a plan item, or specifying the quantity of goods.
Management of Local Government Administrations (Akimats) in Kazakhstan
Internal Government Audit Committee of the Ministry of Finance of the Republic of Kazakhstan (IGAC)
Oversight of Compliance with the Republic of Kazakhstan’s Procurement Legislation, including Desk Audits
010000, Nur-Sultan city, Zhenis Avenue, 11.gov.kz/memleket/entities/kvga/about/structure/departments/leadership/1188/1?lang=ru
Regional Internal Audit Departments of the Republic of Kazakhstan (RIADs)
Territorial Divisions of the Internal Government Audit Committee of the Ministry of Finance of the Republic of Kazakhstan
Conducting Scheduled On-Site Audits
010000, Nur-Sultan city, Zhenis Ave, 11.gov.kz/memleket/entities/kvga/about/structure/100/1?lang=ru
Office of the Attorney General
010000, Nur-Sultan, Mangilik El Avenue, 14.gov.kz/memleket/entities/prokuror/contacts?lang=ru
Anti-Corruption Agency of the Republic of Kazakhstan
Prevention, detection, suppression, disclosure, and investigation of economic and financial offenses.
010000, Nur-Sultan city, S. Seifullin street, 37.gov.kz/memleket/entities/anticorruption/contacts?lang=ru
The Contracting Entity provided an unclear service schedule, causing the supplier to interpret it as offering meals three days a month, whereas the intention was to provide three meals daily.
“In the technical specifications, the Contracting Entity stated: “... the supplier (Ltd.) is to provide three hot ready meals for at least 120 conscripts daily, spanning over three days each month. The total number of conscripts is up to 3,000.”
Additionally, it was mentioned that the services should follow the Contracting Entity's schedule. The feeding schedule for the entire draft period was to be provided upon contract execution. In reality, the supplier only received it two months later—on April 23rd of the specified year.
After reviewing the technical specifications, the supplier interpreted them the same way as anyone else might when visiting the public procurement portal. They understood that meals for the conscripts were to be organized three days a month. Hence, the enterepreneur set the price accordingly, expecting specific feeding dates to be defined in the schedule.
“For nearly two months, I was organizing meals without a clear schedule. The full extent of the problem dawned on me only when I later saw the actual plan. According to the schedule, meals were to be provided daily. Needless to say, this significantly worsened and changed the terms of our agreement. For us, this was not just unprofitable, but practically insurmountable, stated the entrepreneur.”